Read your project's Recent Activity

Quick summary

Every project's Overview tab ends with a Recent Activity section — the project's living timeline. It shows the last 10 things that happened on the project, in plain language, grouped by date. Open a project after a few days away and Recent Activity is where you catch up.

Where to find it

Open any project, stay on the Overview tab, and scroll to the bottom of the left column. You'll see "Recent Activity" as a section heading, with entries grouped under date labels — "Today", "Yesterday", then specific dates.

The right sidebar shows a related but separate signal near the top: Last updated. That's a single timestamp ("Last updated: 2 hours ago") that turns amber when nothing has happened on the project for five or more days. Think of Last updated as the at-a-glance summary and Recent Activity as the detailed view.

What shows up

Recent Activity is wired to almost every meaningful action anyone takes on the project. Each entry is written as "Actor action thing" — for example, "Priya Sharma uploaded Floor Plan v3" or "Arjun Mehta approved Living Room Design".

The full list of what appears:

Captures from your team

• Notes logged via Quick Capture

Files

• Files uploaded — by your team, collaborators, or contractors
• File status changes (Draft → In Review → Approved, and so on)

Decisions and changes

• Decisions logged via Quick Capture or auto-created from a resolved approval
• Change Requests created
• Change Requests approved or rejected

Approvals

• Approvals resolved by your client — approved or changes requested

Tasks

• Tasks marked complete

Money

• Expenses recorded against the project
• Payouts to vendors or contractors
• Invoices sent to the client

Client activity from the portal

• Feedback, questions, or references shared by your client
• Wishes and ideas captured via the portal's Quick Capture

Contractor activity

• Site photos uploaded
• Issues flagged from site

Project lifecycle

• Status changes (Active ↔ On Hold, Completed, Stopped)

Audit trail

• Items soft-deleted (with the deleter's name)
• Items restored from Recently Deleted

How entries are organised

Entries are grouped under date headers — "Today", "Yesterday", then specific dates like "11 May", "10 May". Within each day they're listed newest first. The section is capped at 10 entries on Overview to keep it scannable.

To dig further back, use Global Search — when you search from inside a project, it scopes to that project's stream and indexes decisions, files, notes, comments, and more.

Empty and stale states

A new project shows: "No activity yet. Events will appear here as your project progresses."

A project that hasn't seen any activity for five or more days picks up an amber Last updated badge in the sidebar, and the project's Risk Indicator flips to Attention — with "No activity in 5+ days" as the stated reason. This is how Aarca surfaces projects you've gone quiet on. Silently coasting projects are usually the ones in trouble.

Who sees what

Inside your agency, every team member assigned to the project sees the full Recent Activity stream.

Clients see a separate, filtered version of the same stream inside their portal. Expenses and payouts are hidden so your costs and margins stay private. Invoices you've sent, approvals, files, decisions, and client-facing activity all show up normally.

Collaborators on a project — say, a civil engineer brought in for one job — see the full feed for that project. Contractors see a focused subset: files they can access, client-visible decisions, and site activity (photos and issues).

Tips

• Don't switch tabs to read history — scroll down on Overview. Recent Activity is the answer to "what's new since I last looked?"
• Use the date headers as a skim filter. If "Today" is empty and "Yesterday" is empty, the project really is quiet — and that may itself be a problem worth a nudge.
• Tap any entry to jump to the underlying item — the decision page, the file detail, the approval, the invoice.